Engage . Empower . Excel

HR & ADMIN MANAGER-MOMBASA

Posted 2 months ago
Our Client, in the Tea Industry is looking to recruit a HR & Admin Manager. He/she will be responsible for attracting, motivating and retaining the right human capital who will ensure
successful realisation of the company’s strategic objectives. The position will also offer general
Administrative support and counselling.
Job location: Mombasa
Reports to: Managing Director
Position supervises: Administration Assistant/ Receptionist
Office Services/Logistics Assistant
Duties and Responsibilities
Core duties and responsibilities
Provide input in the development, implementation and evaluation of strategic human resource management plans and budgets to be used as the basis for human resources planning,
Conduct workforce analysis to minimise duplication of tasks/activities, determine optimum staff numbers and redesign jobs in line with the approved strategic plan,
Implement staff recruitment and selection processes to fill vacant positions, and prepare recommendations for staff appointments,
Implement staff induction and on-the-job orientation programmes aimed at providing newly employed staff with relevant information about the technical and social aspects of their work,
Conduct training needs analysis, design and implement relevant training programmes aimed at building capacity by providing staff with the necessary knowledge and skills,
Conduct baseline surveys to determine employee attitudes and perceptions in order to identify areas of improvement,
Conduct job evaluation including pay and benefits surveys in order to develop equitable pay and benefits structure encompassing terms and conditions of employment,
Develop and implement human resource policies and procedures to enhance workplace relations; gain employee commitment and improve morale,
Receive and analyse employee grievances and disciplinary cases, and assist employees to find satisfactory solutions to personal problems through counselling services,
Coordinate the implementation of performance management system and ensure that employees are continuously monitored and measured against realistic targets,
Update and maintain employee records and ensure integrity of data and information related to employees,
Ensure proper management of all employee records; correspondences, documents and information both electronic and physical,
Provide guidance and support to all staff on HR related matters including staff welfare and resolving queries on the same,
Coordinate the development and implementation of procurement plans and budgets, as well as administrative and logistics services outlining key activities to be undertaken and resource requirements
Coordinate and participate in procurement negotiations with suppliers and vendors,
Supervise the provision of office services, comprising cost-effective mail collection and delivery system; front office reception service; ablution and refreshments facilities; as well as office security,
Coordinate the repair and maintenance of company equipment, machinery, motor-vehicles and property
Coordinate and implement security policies and systems to protect company employees, equipment, machinery and property,
Develop and implement guidelines outlining health, safety and security measures aimed at protecting staff from accidents and hazards,
Generic duties and responsibilities
Participate in teams to enable them develop, implement and evaluate strategic management plans and budgets aimed at improving performance standards and organisational effectiveness,
Develop and implement strategies for creating a high performing organisational culture based on transparency, integrity, accountability, performance measurement and results
Initiate and participate in organisational performance reviews, and business process improvement programmes, as well as undertake special investigations aimed at improving organisational effectiveness
Prepare monthly progress reports showing achievements of the human resources management and administration function against planned targets as well as providing justification for performance variances and also defining areas of improvement
Academic qualifications
A Bachelor’s Degree in Human Resource Management or a related field from a recognized
University; or
A Bachelor’s Degree in Business, Social Sciences or a related field from a recognized university
Professional qualifications
Certified Human Resources Practitioner (CHRP)
Registration with the Institute of Human Resource Management (IHRM - Kenya)
Experience
A minimum of five (5) years of experience in a similar role
Knowledge, skills and attributes
A high degree of ethics and confidentiality
Excellent planning and logistical skills
Basic accounting knowledge
Strong analytical skills with a result-oriented mind-set
Demonstrated leadership and supervisory skills
Good communication, interpersonal and team building skills
Ability to work well under pressure with minimal supervision
Proven problem-solving skills and knowledge of conflict management
Excellent negotiation skills
Solid knowledge of office procedures
Experience with office management software
To Apply:
Applicants who meet the requirements stated above should send their applications and detailed CVs with a day – time Telephone number to the email address: jobs1@hcsafrica.com with HR & Admin Manager-Mombasa on the Subject line. Candidates MUST indicate their Current and Expected salaries.

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